GCProof
Free browser-based tools for US general contractors to build subcontractor prequalification forms, onboarding checklists and COI, W-9 and license request emails, with no account required.
Free
Bottom line
GCProof is a free set of browser tools for US general contractors: a prequalification form builder, an onboarding checklist builder and a COI, W-9 and license request email drafter, plus templates and guides. There is no account and entries stay in your browser. It organizes the paperwork and leaves approval to your team, and it is construction compliance rather than recruiting or HR software.
Stands out for: Everything is free and private: no sign-up, nothing leaves your browser, and the output is a form, checklist or email you can use right away. It also keeps document receipt separate from the decision on coverage, which keeps the judgment with your people.
Watch out for: This is construction subcontractor compliance, so it sits next to the recruiting and HR tools here rather than inside them. The tools are browser builders and templates, not a hosted tracker with accounts or alerts. It states it is not legal, tax or insurance advice and does not decide compliance, and it is aimed at US general contractors.
Overview
GCProof is a set of free workflow tools for US general contractors who gather paperwork from subcontractors. There is no account to create, and what you enter stays in your browser until you copy, print or export it.
Three builders are live: a subcontractor prequalification form builder covering company, safety, insurance, licensing and reference details, a project-ready onboarding checklist, and a drafter for COI, W-9 and license request emails with a first request and a follow-up.
Beyond the builders there are downloadable templates, including an editable Word and fillable PDF prequalification form with a separate GC review record, a free Excel certificate-of-insurance tracker, and guides on tracking certificates of insurance.
The site is explicit that it organizes inputs and does not approve a subcontractor or determine legal or insurance compliance, so the review stays with your team. Workflow pages explain COI tracking, prequalification and contractor onboarding as processes.
Who it's for
Best for
- General contractor project managers and office admins chasing subcontractor paperwork
- Small GCs standardizing prequalification without buying software
- Teams that need a clear COI, W-9 and license request email fast
- Anyone who wants a working form or checklist with no account
Not ideal for
- Teams that need a hosted system with accounts, reminders and a shared database
- Recruiters and HR teams looking for hiring or people software
- Buyers who want the tool to decide whether a subcontractor is compliant
Key features
Prequalification form builder. Choose the company, safety, insurance, licensing and reference details you need before award.
Onboarding checklist. Turn project requirements into a practical checklist your office and field teams can follow.
Document request emails. Generate a first request and a follow-up for certificates of insurance, W-9s and licenses.
Templates. An editable Word and fillable PDF prequalification form with response fields, evidence instructions and a separate GC review record.
COI tracker and guides. A free Excel tracker and a guide to connecting requests, review, exceptions and renewals.
Private by design. No account is needed, and entries stay on your device until you copy, print or export them.
Pricing
GCProof's tools are free to use with no account and no card, and the site publishes no paid plans. Entries stay in your browser until you copy, print or export them. Confirm current terms on the vendor site.
Checked 3 Nov 2026. Vendors change prices without notice.
Is GCProof expensive?
GCProof starts at Free. We list 44 HR compliance tools in total. 2 have a free tier, and those with a public price typically start around $49 a month.
- 31 quote-based
- 2 free tier
- 10 public price
Worked out automatically from every HR compliance listing, so it updates as the directory changes.
Pros and cons
Pros
- Free with no account, and data stays in your browser
- Separates document receipt from coverage approval
- Templates download as Word, PDF and Excel files
Cons
- Construction subcontractor paperwork only, aimed at US general contractors
- Browser tools with no account, so nothing is stored or shared for you
- It does not approve a subcontractor or judge insurance or legal compliance
What's new at GCProof
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