When I Work
Shift scheduling and clocks for hourly teams.
From $2.50/user/mo Free trial API
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Bottom line
Shift scheduling and time clocks for hourly teams. Essentials starts at $2.50/user/mo.
Stands out for: A public $2.50/user/month seat for single-location scheduling, with payroll and POS connectors on paid plans.
Watch out for: Multi-location work jumps to Pro at $5/user/month. Premium at $8 is the scaled tier. This is not an ATS.
Overview
When I Work is shift scheduling and time clocks for hourly teams. Managers publish rosters, employees clock in, and timesheets go to payroll. Essentials is positioned for simpler, single-location businesses. Pro adds multi-location and time-zone toggling. Premium is the scaled tier.
Essentials is $2.50/user/month, Pro $5, Premium $8. A free trial is offered with no card required. Payroll and POS integrations sit on paid plans, including ADP, Gusto, Paychex, QuickBooks, and Rippling. It is workforce management, not hiring software.
Who it's for
Best for
- Single-location hourly employers
- Small retail, food, and healthcare teams
- Managers who want clocks next to the roster
- Teams feeding timesheets to Gusto, ADP, or QuickBooks
Not ideal for
- Multi-brand restaurant groups that need 7shifts-style labor vs sales
- Enterprise Fair Workweek programs
- Buyers who need recruiting in the same app
Key features
Shift scheduling. Builds hourly rosters and open-shift fills.
Time clocks. Captures punches against those shifts.
Labor visibility. Shows scheduled versus worked hours.
Pricing
Essentials from $2.50/user/mo, with a free trial. Confirm current terms on the vendor site.
Checked 18 Sep 2026. Vendors change prices without notice.
Is When I Work expensive?
When I Work starts at $2.50/user/mo. We list 51 time & attendance tools in total. 9 have a free tier, and those with a public price typically start around $7 a month.
- 22 quote-based
- 9 free tier
- 23 public price
Worked out automatically from every time & attendance listing, so it updates as the directory changes.
Pros and cons
Pros
- Public start at $2.50/user/mo
- Scheduling and clocks in one seat
- Payroll connectors including ADP, Gusto, and QuickBooks
Cons
- Paid seats begin at $2.50/user/mo rather than a free forever plan
- Multi-location is a higher tier
- No recruiting or ATS
Integrations
ADP Gusto Paychex QuickBooks Rippling
What's new at When I Work
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How When I Work compares
See all When I Work alternatives, with what each one does differently and a head to head for every pairing.
| Tool | Free tier | From | MCP | API | Compare |
|---|---|---|---|---|---|
| | – | $2.50/user/mo | – | ✓ | |
| | – | $5/user/mo | – | – | Compare |
| | ✓ | Quote | – | – | Compare |
| | ✓ | $29/mo | – | ✓ | Compare |
| | ✓ | $30/mo | – | – | Compare |
$5/user/mo
Stronger labor-law and auto-scheduling if you will pay $5/user and up.
Quote Free tier
Restaurant labor, tips, and POS when the team is FOH/BOH.
$29/mo Free tier API
Deskless comms plus scheduling if the roster is only part of the app.
$30/mo Free tier
US SMB hourly ops with a hiring add-on for small locations.
Your next step
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