Planday
Shift workforce management. Workday-owned.
Quote-based pricing 30-day free trial
Bottom line
Planday is shift workforce management for hourly teams in Europe and the UK. It has been owned by Xero since 2021. Pricing is listed as Starter, Plus, and Pro, with Pro custom. A 30-day trial needs no credit card.
Stands out for: Approved hours export into Xero, QuickBooks Online, Sage 50, Paychex, and TriNet. Auto-schedule and planning metrics sit on higher plans.
Watch out for: Xero retired Planday in Australia in 2024 and pointed those customers to Deputy. US buyers should treat this as a Europe and UK product rather than a public USD rate card.
Overview
Planday covers employee scheduling, time and attendance, leave, and team communication for shift businesses. Employees swap shifts in the mobile app. Punch clock and contracted-hours tools support local working-time rules. Auto-schedule and planning metrics land on Pro.
Xero acquired Planday in March 2021. Payroll integrations include Xero, QuickBooks Online, Sage 50, Paychex, and TriNet. The pricing page lists Starter, Plus, and Pro (Pro is custom) with a 30-day free trial and no card. Capterra is 4.3 from 58 reviews.
Who it's for
Best for
- UK and EU hospitality, retail, and healthcare teams already in Xero
- Managers who need rotas, punch clock, and payroll export in one app
- Multi-department shops that will grow from Starter into Plus or Pro
- Operators who want a 30-day no-card trial before a demo
Not ideal for
- Australian employers (product retired there in 2024)
- US enterprises that need UKG-class forecasting and union rules
Key features
Shift scheduling. Builds hourly rotas for multi-site teams.
Hourly workforce ops. Availability, swaps, and attendance in one app.
Standalone product. Still sold as Planday under Workday ownership.
Pricing
Planday lists Starter, Plus, and Pro on the pricing page. Pro is custom (book a demo). A 30-day trial is available with no credit card, cancel any time. The vendor does not publish USD plan amounts. Payroll connections include Xero, QuickBooks Online, Sage, Paychex, and TriNet. Confirm current terms on the vendor site.
Checked 19 Sep 2026. Vendors change prices without notice.
Is Planday expensive?
Planday does not publish a price. It is one of 19 quote-based tools among the 32 workforce management tools in our directory. 7 have a free tier, and those with a public price typically start around $6 a month.
- 19 quote-based
- 7 free tier
- 11 public price
Worked out automatically from every workforce management listing, so it updates as the directory changes.
Pros and cons
Pros
- 30-day trial with no credit card
- Named payroll exports: Xero, QuickBooks Online, Sage, Paychex, TriNet
- Owned by Xero since 2021, with a native hours-to-payroll path
Cons
- No USD amounts on the public pricing page. Pro is custom
- Retired in Australia in 2024
- Europe/UK core. Weaker default for US enterprise WFM
Integrations
Xero QuickBooks Online Sage Paychex TriNet
What's new at Planday
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How Planday compares
See all Planday alternatives, with what each one does differently and a head to head for every pairing.
| Tool | Free tier | From | MCP | API | Compare |
|---|---|---|---|---|---|
| | – | Sales-quoted | – | – | |
| | – | $5/user/mo | – | – | Compare |
| | ✓ | $1.70/user/mo | – | – | Compare |
| | ✓ | Quote | – | – | Compare |
| | – | Sales-quoted | – | – | Compare |
$5/user/mo
Shift scheduling and time from $5/user/mo, and Xero's Australia replacement partner after Planday's 2024 AU retirement.
$1.70/user/mo Free tier
SMB scheduler with a Free plan for 30 users from $1.70/user/mo paid. US Toast-owned versus Planday's Xero/EU core.
Quote Free tier
Restaurant scheduling plus time tracking with a free tier. US restaurant specialist versus Planday's European hourly WFM.
Sales-quoted
Enterprise WFM (now UKG Pro Workforce Management) with AI forecasting. Quoted PEPM. Far heavier than Planday.
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