Free tools/Free recruiter tool
Employment verification letter: free template and generator
- $0to use
- Nosignup
What it does
Confirm someone's job title, dates and pay for a landlord, lender or new employer. Download a signed PDF.
An employment verification letter, sometimes called a proof of employment letter, confirms that someone works or worked at your company. Landlords, mortgage lenders, banks and new employers ask for one. HR teams write dozens a year. Fill in the details below to get a clean, signed letter in a minute.
HR letter generator
Pick a letter, fill in the details, and download a clean PDF or copy the text.
Live previewYellow means still to fill in
More free HR tools: Offer letter generator · Employment verification letter · Resignation letter · Reference letter · Fill and sign a PDF
Runs in your browser. Nothing you type is uploaded, stored or sent anywhere. A starting template, not legal advice.
What to include in an employment verification letter
| Part | Include it? |
|---|---|
| Employee’s name and job title | Always |
| Start date, and end date if they have left | Always |
| Full time or part time | Usually, lenders ask for it |
| Salary or hourly rate | Only if the employee asked you to share it |
| Who asked for it and why | Optional, helps the reader |
| A contact to confirm it | Always, so the reader can check it is real |
Frequently asked questions
Do employers have to give an employment verification letter?
In most US states there is no general law that forces an employer to write one, but most do when an employee asks. Many companies only confirm dates and title, and share pay only with the employee’s written permission.
Who should sign it?
Someone in HR or the employee’s manager, on company letterhead. Add your logo and a signature above, and give a phone number or email so the reader can check it.
Is what I type saved?
No. The letter is built in your browser and nothing is uploaded or stored.
Get lots of these requests? HRIS software and background check providers can answer verification requests automatically. More free letters: offer letter and reference letter.
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