Ashby vs Greenhouse: Which ATS Should a Growing Team Pick? (2026)

Prices and features checked on each vendor’s own site on 19 October 2026. Neither vendor paid for or reviewed this article.

What is the difference between Ashby and Greenhouse?

Both are applicant tracking systems for in house talent teams, not staffing agencies. The real difference is how much each one does inside a single product.

Ashby is the all in one option. It bundles the ATS, a sourcing CRM, interview scheduling and an analytics layer into one product. Ashby says it has over 4,000 active customers and calls itself the fastest growing ATS.

Greenhouse is the established option. It is built around structured hiring: every role gets a defined interview plan, interview kits and scorecards, so candidates are judged on the same criteria. The Greenhouse homepage says more than 7,500 companies use it.

If you are still deciding whether you need an ATS, a recruiting CRM or both, our guide to ATS vs CRM covers that first.

How do Ashby and Greenhouse compare side by side?

This table uses each vendor’s pricing page and product pages. Where a fact comes only from one vendor’s marketing, we say so.

G2 figures are from 100Hires’ comparison on 12 October 2026. Greenhouse’s score rests on about 20 times more reviews.

How much do Ashby and Greenhouse cost in 2026?

Ashby shows a price for its entry plan. Greenhouse shows none. Here is everything each vendor publishes.

Check both before you budget: the Ashby pricing page and the Greenhouse pricing page. Greenhouse’s FAQ says pricing is “customized based on your company’s hiring needs.” Ashby adds extra SMS at $90 per 1,000 and offers emerging market pricing.

What do companies actually pay for Greenhouse?

The best independent figure is from Vendr, which tracks real purchase contracts. Its Greenhouse buyer data shows a median of $26,570 a year across 884 purchases, with a range from $10,207 to $74,330.

For the same comparison on Ashby, Vendr’s Ashby buyer data shows a median of $21,100 a year across 164 purchases, with a range from $8,481 to $114,792. That sample is smaller and mixes all three plans.

One vendor of screening software, Truffle, has published a Greenhouse pricing breakdown from buyer reports: roughly $6,000 to $12,000 a year under 100 employees, $10,000 to $25,000 for 100 to 500 employees, and $20,000 to $70,000 or more above that. It reports implementation fees of $1,000 to $15,000. Use these to sanity check a quote, not replace one.

What does each one cost per year by company size?

This is a Work Insiders calculation. Ashby rows use the published Foundations price. Greenhouse rows add Truffle’s reported subscription range to its reported implementation range, because Greenhouse publishes nothing. Above 100 employees, both are quote only, so we show Vendr’s medians.

Below 100 employees, Ashby is cheaper and more predictable. Above that, both need a quote, and the Vendr medians are close enough that negotiation matters more than the list.

What pricing gotchas should you watch for?

• Both price on company headcount, not recruiter seats. Your bill can rise when the company grows, even if hiring stays flat. Ask for a headcount buffer before you sign.
• Ashby Foundations stops at 100 employees. Crossing that line moves you to Plus, which is quote only.
• Ashby’s own comparison page mentions “seat based pricing,” while its pricing page says Plus is priced on company size, usage and commitment. Ask which one applies to you.
• Ashby’s AI notetaker and extra email lookups are paid add ons on every plan, and SSO costs $100 a month on Foundations. Greenhouse lists both the notetaker and SSO in Core.
• Ashby’s AI credits are monthly on Foundations and per seat per year above it. Truffle reports unused credits do not roll over.
• Greenhouse sells its Real Talent fraud and matching features across its tiers, and Truffle reports they are priced separately.

Which ATS has better reporting and analytics?

Ashby, for most teams. Analytics is the reason many buyers shortlist it. The Ashby analytics page describes a report builder where you filter and segment by any field, drill into each data point, set alerts by email or Slack, and forecast recruiting capacity from past data. Ashby even sells this analytics layer on its own to companies running another ATS.

Greenhouse includes reporting in Core, adds AI report filters and a Business Intelligence connector on Plus, and offers a Chart Builder that turns plain questions into charts. Ashby says Greenhouse customers often build reports in spreadsheets. That is Ashby’s claim, not a measured fact.

Is Ashby’s reporting limited on the cheapest plan?

Yes. Foundations has basic report filtering and grouping. Custom dashboards, scheduled delivery, calculated fields and custom alerts are listed on Plus and Enterprise. Confirm what Foundations shows you in the demo.

Which one is better for sourcing and candidate CRM?

Both now include a CRM, so neither forces you to buy a separate nurture tool. Ashby’s CRM sits in the same database as the ATS. Its AI features page describes AI Talent Rediscovery, which scans past candidates against a new job and groups them into buckets like silver medalists and warm leads. Ashby also writes AI personalization tokens into outreach emails and says customers see a 46% lift in reply rate. That figure is Ashby’s own.

Greenhouse includes sourcing and CRM on Core and adds Greenhouse Sourcing Automation on Plus. Its sourcing tools surface candidates with skill match levels and track prospect sentiment. Truffle reports a 10 seat sourcing automation package at about $25,000, which is more than its reported base price for a small team.

Watch Ashby’s limits: Foundations includes 200 sourcing email lookups a month, and extra lookups cost more.

How do Ashby and Greenhouse handle interview scheduling?

Ashby treats scheduling as a core feature. It offers scheduling links, direct booking and interview pools, and says it sends real calendar invites rather than attached files. The catch: AI auto scheduling and calendar holds need the Advanced Scheduling add on unless you are on Enterprise.

Greenhouse lists scheduling in Core. Teams with heavy panel scheduling often add a dedicated tool to either ATS. Our ATS compatibility checker shows which scheduling, screening and assessment tools connect to each one.

Which ATS has better AI features?

Both now run an MCP server so tools like Claude and ChatGPT can work with your hiring data. The difference is focus.

Ashby’s AI is spread across the whole product: AI assisted application review against criteria you set, an AI Candidate Assistant, feedback summaries for debriefs, an AI report builder, and the Ashby Assistant, which takes actions inside Ashby and in Slack. Ashby says it does not train models on customer data and never scores applicants.

Greenhouse’s AI is built around structured hiring. Its AI recruiting page lists Voice AI, which runs a first two way voice interview, a notetaker that maps notes to scorecard questions, automated hiring plans, resume anonymization and offer forecasting. Greenhouse holds ISO 42001 certification for AI governance and says it runs monthly bias audits with Warden AI. Some advanced AI features, such as AI report filters and resume anonymization, sit on higher tiers.

Which one connects to more tools?

Greenhouse, by a clear margin. Its integrations directory claims 450+ prebuilt integrations, and the directory filter counts 513. The Ashby integrations page claims 250+, plus an open API and Zapier.

For most growing teams, 250 covers job boards, background checks, assessments, HRIS and Slack. The gap shows up with niche assessments or regional job boards. Our ATS market statistics also show how widely each platform is used.

How long does implementation take?

Neither vendor publishes a standard timeline. G2 reviewers, as reported by 100Hires, put Ashby at about 1 month and Greenhouse at about 2 months. Ashby’s comparison page quotes a HackerOne recruiter who went live in 3 weeks, including the Workday connection. Ashby also offers contract buyouts for teams leaving another ATS.

Greenhouse’s implementation guide walks through configuration, best practices, data migration and launch. That structure suits large teams, but it is not a 2 week job.

Can you switch from Greenhouse to Ashby, or the other way?

Yes, and Ashby actively courts Greenhouse customers. It says over 125 organizations switched from Greenhouse in the last year, though the same page also shows “100+,” so treat the exact number loosely. Ashby advertises fast data imports and will buy out your remaining contract in some cases.

Whichever way you move, export candidates, jobs, scorecards and attachments before your old contract ends, rebuild interview plans rather than copying them field by field, and line up the switch with your renewal date so you do not pay for two systems.

Who should choose Ashby?

• Startups and scaling companies under 100 employees that want a published price.
• Talent teams that live in reporting and want to answer questions without exporting to spreadsheets.
• Lean teams that want ATS, CRM and scheduling in one product instead of three.
• Teams that want to go live in weeks, not months.

Who should choose Greenhouse?

• Mid market and enterprise companies with many hiring managers who need consistent interview kits and scorecards.
• Teams with strict compliance or audit needs, such as audit logs and developer sandboxes on Pro.
• Teams that depend on niche integrations from a large marketplace.
• Buyers who want SSO and an AI notetaker in the base plan rather than as add ons.

What are the best alternatives to Ashby and Greenhouse?

If neither fits your budget or size, these ATS options cover the same ground. Each listing has current pricing.

Tool	What it does differently	Best for
Lever	ATS and CRM in one, with strong nurture and referrals	Teams that buy for candidate relationships
Workable	Sourcing, assessments and ATS with published pricing	Small teams that find Ashby too expensive
Pinpoint	Modern ATS for in house teams with an MCP server	UK and EU talent teams
100Hires	AI first ATS with scoring and outreach	SMB teams hiring on a tight budget

See the full ATS software category for every tool we list, or our page of Greenhouse alternatives.

How should you trial both before you sign?

Neither lists a self serve free trial, so the demo is your trial. Book both in the same week and bring one real role. Ask each vendor to build that role live, schedule a 4 person panel, and pull a pass through report by source and hiring manager.

Then ask for a written quote at today’s headcount and at your planned headcount 12 months out, with add ons and implementation listed. Score each on the live build, the report and the total first year cost.

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