Compare/Head to head

When I Work vs WorkforceHub

Same facts, side by side: starting price, free tier, MCP, API and what each one is actually built for.

Starting price

When I Work

$2.50/user/mo Free trial

Shift scheduling and time clocks for hourly teams. Essentials starts at $2.50/user/mo.

Where When I Work fits

  • Single-location hourly employers
  • Small retail, food, and healthcare teams
  • Managers who want clocks next to the roster
  • Teams feeding timesheets to Gusto, ADP, or QuickBooks

WorkforceHub

$4/employee/mo 30 day free trial

Time and attendance for small businesses with hourly staff, from Swipeclock, sold month to month and billed only for active employees. Essentials is $4 per employee a month; Advanced at $5.25 adds scheduling and geofencing, and Plus at $7.25 adds an applicant tracker, candidate texting and onboarding.

Where WorkforceHub fits

  • Small businesses with hourly or seasonal staff
  • Employers who want time tracking and basic hiring in one bill
  • Teams with an existing payroll provider to connect

At a glance

DetailWhen I WorkWorkforceHub
Starting price$2.50/user/mo$4/employee/mo
Free tier–No–No
Free trialYes30 day free trial
MCP server–No–No
Public API✓Yes–No
Listed underTime & attendance, Workforce managementTime & attendance, ATS, Workforce management
Capterra4.5 from 1,300 reviews4.4 from 96 reviews

Where they pull apart

When I Work

Stands out: A public $2.50/user/month seat for single-location scheduling, with payroll and POS connectors on paid plans.

Watch out: Multi-location work jumps to Pro at $5/user/month. Premium at $8 is the scaled tier. This is not an ATS.

Not the right fit for

  • Multi-brand restaurant groups that need 7shifts-style labor vs sales
  • Enterprise Fair Workweek programs
  • Buyers who need recruiting in the same app

WorkforceHub

Stands out: Plus puts hiring next to timekeeping: a branded job page, job posting, applicant tracking with candidate scoring and texting, onboarding and benefits enrollment, for $7.25 per employee. There is no annual contract, seasonal headcount is billed only while active, and Swipeclock connects to hundreds of payroll systems.

Watch out: Scheduling, geofencing and the fuller PTO rules are not in Essentials, and the 30 day trial only covers Essentials, so the plans most teams need are shown by demo. Physical time clocks cost extra. The applicant tracker is built for small business hiring, not agency or high volume recruiting.

Not the right fit for

  • Recruiting agencies needing a full ATS or CRM
  • Knowledge work teams tracking billable project hours
  • Enterprises needing complex labor forecasting

Pros and cons

When I Work

  • Public start at $2.50/user/mo
  • Scheduling and clocks in one seat
  • Payroll connectors including ADP, Gusto, and QuickBooks
  • Paid seats begin at $2.50/user/mo rather than a free forever plan
  • Multi-location is a higher tier
  • No recruiting or ATS

WorkforceHub

  • Month to month, billed only for active employees
  • Applicant tracking and onboarding on the Plus plan
  • 30 day free trial with no card required
  • Scheduling and geofencing not in Essentials
  • Trial covers Essentials only
  • Physical time clocks cost extra

What each one costs

When I Work

$2.50/user/mo

Essentials from $2.50/user/mo, with a free trial. Confirm current terms on the vendor site.

Checked 18 Sep 2026

WorkforceHub

$4/employee/mo

Month to month, billed only for active employees: Essentials $4, Advanced $5.25 and Plus $7.25 per employee a month. Physical time clocks are an add on. 30 day free trial of Essentials, no card required. Confirm current terms on the vendor site.

Checked 27 Sep 2026

Common questions

Is When I Work cheaper than WorkforceHub?
When I Work starts lower, at $2.50/user/mo against $4/employee/mo for WorkforceHub. That is the entry plan on each side, so the real number depends on seats and the tier you land on.
Can you try When I Work or WorkforceHub for free?
Neither carries a free tier on our listing. When I Work offers a free trial. WorkforceHub offers a 30 day free trial.

Not the pair you wanted?

All When I Work alternatives All WorkforceHub alternatives Every Time & attendance tool

Editorial listings, never paid rankings. Prices checked 18 Sep 2026. Confirm current terms on the vendor site. Spot an error?