Head to head

ClockShark vs When I Work

Same facts, side by side: starting price, free tier, MCP, API and what each one is actually built for.

ClockShark

Sales-quoted 14 day free trial

Mobile GPS time tracking and scheduling for field teams. Standard and Pro are sales-quoted. 14-day trial. Three-year term.

Where ClockShark fits

  • Contractors tracking crews on jobsites
  • Field teams that need GPS and geofencing
  • Shops that will sync time into payroll software
  • Managers who want a 14-day trial with no card

When I Work

$2.50/user/mo Free trial

Shift scheduling and time clocks for hourly teams. Essentials starts at $2.50/user/mo.

Where When I Work fits

  • Single-location hourly employers
  • Small retail, food, and healthcare teams
  • Managers who want clocks next to the roster
  • Teams feeding timesheets to Gusto, ADP, or QuickBooks

At a glance

DetailClockSharkWhen I Work
Starting priceSales-quoted$2.50/user/mo
Free tier–No–No
Free trial14 day free trialYes
MCP server–No–No
Public API–No✓Yes
Listed underTime & attendance, Workforce managementTime & attendance, Workforce management
CapterraNot enough reviews4.5 from 1,300 reviews

Where they pull apart

ClockShark

Stands out: Time, GPS, geofencing, and drag-and-drop scheduling in one field app, with a 14-day Pro trial.

Watch out: There is no public per-user dollar amount. Every plan carries a three-year contract term.

Not the right fit for

  • Office-only teams that skip GPS
  • Buyers who refuse a three-year term

When I Work

Stands out: A public $2.50/user/month seat for single-location scheduling, with payroll and POS connectors on paid plans.

Watch out: Multi-location work jumps to Pro at $5/user/month. Premium at $8 is the scaled tier. This is not an ATS.

Not the right fit for

  • Multi-brand restaurant groups that need 7shifts-style labor vs sales
  • Enterprise Fair Workweek programs
  • Buyers who need recruiting in the same app

Pros and cons

ClockShark

  • 14-day Pro trial, no card
  • GPS, geofencing, and scheduling
  • Pay only for active users
  • No public per-user dollars
  • Three-year contract on all plans
  • Built for field crews, not office SaaS

When I Work

  • Public start at $2.50/user/mo
  • Scheduling and clocks in one seat
  • Payroll connectors including ADP, Gusto, and QuickBooks
  • Paid seats begin at $2.50/user/mo rather than a free forever plan
  • Multi-location is a higher tier
  • No recruiting or ATS

What each one costs

ClockShark

Sales-quoted

Sales-quoted. Standard and Pro are named with no public per-user dollars. Three-year contract term on all plans. 14-day trial with Pro features, no card. Billed in USD. Active users only. Confirm current terms on the vendor site.

Checked 19 Sep 2026

When I Work

$2.50/user/mo

Essentials from $2.50/user/mo, with a free trial. Confirm current terms on the vendor site.

Checked 18 Sep 2026

Common questions

Can you try ClockShark or When I Work for free?
Neither carries a free tier on our listing. ClockShark offers a 14 day free trial. When I Work offers a free trial.

Not the pair you wanted?

All ClockShark alternatives All When I Work alternatives Every Time & attendance tool

Editorial listings, never paid rankings. Prices checked 19 Sep 2026. Confirm current terms on the vendor site. Spot an error?