Employee Passport
UK SME employee management software with optional outsourced HR and Health & Safety advisers; software from £20/mo for up to 10 staff.
From £20/mo
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Bottom line
UK employee management software for small businesses, bought alone from £20/mo for 1 to 10 staff or bundled with named HR advisers from £150/mo and HR plus Health & Safety support from £250/mo, all excluding VAT. Built for owners who want the records and the people to act on them from one supplier.
Stands out for: Few HR tools sell the software and the advisers as one package: CIPD Level 5 HR consultants and NEBOSH-qualified safety consultants work from the same hub your records live in, build a year-ahead action plan from an audit and help complete the tasks. Software setup runs over four separate days for admins, managers, employees and a final review.
Watch out for: It is built for UK employment law and UK SMEs, priced in pounds and sold by demo; standalone software above 10 employees and support for 51+ staff are quoted. There are no published integrations, API, payroll or recruiting features, and no outside reviews to check yet. It is a small company based in Chester.
Overview
Employee Passport, from Employee Passport Limited in Chester, sells three things to UK small businesses: employee management software called the EPL Hub, outsourced HR support and outsourced Health & Safety support. You can buy the software on its own or take it bundled with one or both support services.
The Hub covers employee records, digital onboarding and offboarding, holiday, sickness and absence, timesheets, rotas, document storage with acknowledgement and sign-off, 1-to-1 records, training and reviews, cases and tasks, reporting and audit trails, with separate employee and manager access. Setup is guided over four installation days covering administrators, managers, employees and a final review.
The support side gives you named advisers: HR consultants qualified to at least CIPD Level 5 and NEBOSH-qualified safety and fire consultants. They start with an audit, build a year-ahead action plan, contact you monthly and help complete outstanding work such as contracts, letters, risk assessments and difficult conversations. Prices are published in employee bands up to 50 staff, excluding VAT, and the software was developed through a Knowledge Transfer Partnership with Wrexham University.
Who it's for
Best for
- UK SMEs under 50 staff that want records, absence and onboarding in one place
- Owners without an in-house HR person who want qualified advisers on call
- Logistics, hospitality, care and manufacturing firms with Health & Safety duties
- Businesses that want HR, safety and software under one contract
Not ideal for
- Employers outside the UK and Ireland
- Teams that need an ATS, recruiting or payroll in the same system
- Companies that need a documented API or ready-made integrations
Key features
EPL Hub software. Employee records, digital onboarding and offboarding, holiday, sickness and absence, timesheets and rotas, document sign-off and storage, 1-to-1s, training records, tasks, reporting and audit trails with employee and manager access.
Outsourced HR support. Named advisers qualified to at least CIPD Level 5 handle contracts, policies, disciplinary and grievance cases, absence and performance issues and redundancy guidance, starting from an HR audit and action plan.
Health & Safety support. NEBOSH-qualified consultants run audits, risk assessments, COSHH and fire safety work and review progress quarterly, with actions tracked in the Hub.
Pricing
| Plan | Price | What you get |
|---|---|---|
| Software | £20/mo | Standalone EPL Hub, 1 to 10 employees, excl. VAT |
| HR Support + Software | £150/mo | 0 to 10 employees, rising to £350/mo at 41 to 50 |
| Complete HR + Health & Safety | £250/mo | 0 to 10 employees, rising to £550/mo at 41 to 50 |
All prices exclude VAT. Standalone EPL Hub software starts at £20/mo for 1 to 10 employees; larger teams get a quote. HR Support plus software runs from £150/mo (0 to 10 employees) to £350/mo (41 to 50), and Complete HR plus Health & Safety plus software from £250/mo to £550/mo across the same bands; 51+ employees is quoted. Support is pay as you go or a 12-month agreement with the price fixed for the term, and software is month to month. Sales run through a free demo. Confirm current terms on the vendor site.
Checked 20 Oct 2026. Vendors change prices without notice.
See current pricing on Employee Passport (opens in a new tab)
Is Employee Passport expensive?
Employee Passport starts at £20/mo. We list 53 HRIS tools in total. 3 have a free tier, and those with a public price typically start around $29 a month.
- 34 quote-based
- 3 free tier
- 14 public price
Worked out automatically from every HRIS listing, so it updates as the directory changes.
Pros and cons
Pros
- Software and qualified HR and safety advisers in one package
- Published price bands up to 50 employees
- Month-to-month software with guided four-day setup
Cons
- UK focused, prices in GBP excluding VAT
- No published integrations or API
- Software price above 10 employees not published
What's new at Employee Passport
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How Employee Passport compares
See all Employee Passport alternatives, with what each one does differently and a head to head for every pairing.
| Tool | Free tier | From | MCP | API | Compare |
|---|---|---|---|---|---|
| Employee Passport (this tool) | – | £20/mo | – | – | |
| | – | Sales-quoted | – | ✓ | Compare |
| | – | $8/user/mo | – | ✓ | Compare |
| | ✓ | $29/mo | – | ✓ | Compare |
Sales-quoted API
European HR software with recruiting and payroll features, for teams that want software only without bundled advisers.
$8/user/mo API
All-in-one HR software with an ATS built in, for small businesses that also hire through their HR system.
$29/mo Free tier API
Built for deskless and shift-based teams, stronger on scheduling, time clock and mobile use than on advisory support.
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