Mandy by Magnate
AI scheduling assistant for recruiters: CC Mandy on an email and she agrees a time with candidates and clients and sends the invite.
From $12/user/mo
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Bottom line
Mandy by Magnate is an AI scheduling assistant for recruitment teams that you CC into an email thread, after which she agrees a time with candidates and clients and sends the calendar invite. It suits agency recruiters who spend hours swapping availability by email. Plans start at $12/user/mo, Gold with a branded address is $45/user/mo plus a one off onboarding fee, and Agency is custom.
Stands out for: There is no booking link: the candidate or client just replies in plain words and Mandy handles the rest in the same thread, including follow ups and reschedules. She can run several candidate negotiations against one client's availability at the same time.
Watch out for: ATS integrations and multi calendar support are only on the custom Agency plan, and SOC 2 and ISO 27001 are still in progress. The founder calls it version one, there is no free trial, and there are no outside reviews yet.
Overview
Magnate Software is an Irish company that makes Mandy, an AI scheduling assistant built for recruitment teams. The founder, Daragh Jordan, built it after years of booking interviews by email while leading recruitment teams.
Mandy works by CC. You write to a candidate or client as you normally would and copy Mandy in. She asks for their availability, checks your calendar, offers real slots, follows up if they go quiet, handles reschedules and puts the invite in every attendee's calendar. Emails go out from your own address, not a no-reply.
The site describes three main uses: coordinating a client and several shortlisted candidates in parallel, booking screening calls by pulling the name and email from an incoming CV, and arranging multi person meetings across calendars and locations.
Setup involves IT connecting Outlook or Gmail once, then choosing Mandy's working hours, meeting types, tone and signature. Magnate says data is never used to train AI models, it is GDPR compliant, and SOC 2 and ISO 27001 are in progress.
Minimum is $12/user/mo on Magnate's own address. Gold is $45/user/mo plus a one off onboarding fee, with Mandy on your domain, a management dashboard and priority support. Agency is custom and adds ATS integrations, multi calendar support, dedicated onboarding and a custom SLA. Prices are also shown in EUR and GBP.
Who it's for
Best for
- Agency recruiters booking candidate and client interviews by email
- High volume desks booking screening calls from incoming CVs
- Senior search firms where sending a booking link to a client feels wrong
- Teams on Outlook or Gmail who do not want a new login
Not ideal for
- Teams that need ATS integration on a low priced plan
- Buyers who need SOC 2 or ISO 27001 certification today
Key features
CC to schedule. Copy Mandy into any email and she asks the other side for availability, checks your calendar and books the meeting in the same thread.
Chases and reschedules. She follows up when people go quiet, flags threads that stall and moves meetings when someone asks for a change.
Parallel coordination. Forward a client's availability with several shortlisted candidates and she runs each negotiation at once, or lines up multi person meetings.
Your own brand. On Gold, Mandy sends from an address on your domain with your name, photo and signature, and managers get a dashboard of time to book and bookings per recruiter.
AI features
| What the AI does | Plan |
|---|---|
| Reads an email thread, proposes times from your calendar and books the meeting | All plans |
| Follows up on silent threads and handles reschedule requests | All plans |
| Pulls candidate details from an incoming CV and books a screening call | All plans |
| Runs as a white label assistant on your own domain | Gold |
Only features named in the vendor's own documentation. Anything sold separately is marked as an add-on.
Pricing
| Plan | Price | What you get |
|---|---|---|
| Minimum | $12/user/mo | Runs on Magnate's address, Outlook and Gmail |
| Gold | $45/user/mo | Own domain address, dashboard, one off onboarding fee |
| Agency | Custom | ATS integrations, multi calendar, custom SLA |
Mandy is priced per user per month, in USD, EUR or GBP. Minimum is $12/user/mo (€9 on the euro page) and runs on mandy@magnatesoftware.com with Outlook and Gmail. Gold is $45/user/mo (€39) and adds a white label address on your own domain, a management dashboard and priority support, plus a one off onboarding fee based on the size of your firm. Agency is custom priced and adds ATS integrations, multi calendar support, dedicated onboarding and a custom SLA. No free trial is advertised; sign up is through a demo. Confirm current terms on the vendor site.
Checked 15 Oct 2026. Vendors change prices without notice.
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Is Mandy by Magnate expensive?
Mandy by Magnate does not publish a price. It is one of 13 quote-based tools among the 27 scheduling tools in our directory. 2 have a free tier, and those with a public price typically start around $15 a month.
- 13 quote-based
- 2 free tier
- 13 public price
Worked out automatically from every scheduling listing, so it updates as the directory changes.
Pros and cons
Pros
- No booking link: candidates and clients just reply by email
- Low entry price per recruiter
- Handles follow ups and reschedules in the same thread
Cons
- ATS integrations only on the custom Agency plan
- No free trial and a one off fee on Gold
- Security certifications still in progress
Integrations
Outlook Gmail ATS integrations (Agency plan)
What's new at Mandy by Magnate
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How Mandy by Magnate compares
See all Mandy by Magnate alternatives, with what each one does differently and a head to head for every pairing.
| Tool | Free tier | From | MCP | API | Compare |
|---|---|---|---|---|---|
| Mandy by Magnate (this tool) | – | $12/user/mo | – | – | |
| | – | $9/user/mo | ✓ | – | Compare |
| | ✓ | $10/seat/mo | ✓ | ✓ | Compare |
| | – | Quote-based | – | ✓ | Compare |
$9/user/mo MCP
Recruiter booking pages and reminders from $9/user/mo with a 7-day trial, if a self scheduling link is acceptable to your candidates.
$10/seat/mo Free tier MCP API
Free plan and paid seats from $10/mo with an API and MCP server, but candidates pick a slot from a link instead of replying by email.
Quote-based API
Quote based interview scheduling built for multi panel corporate hiring with ATS connections, for in-house teams rather than agencies.
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