Head to head

Celayix vs When I Work

Same facts, side by side: starting price, free tier, MCP, API and what each one is actually built for.

Celayix

Sales-quoted

Enterprise shift scheduling and time for complex operations. Public pricing is a quote, with Small Team estimates of $400 to $800 per month.

Where Celayix fits

  • Mid-market and enterprise ops with rules-based shift scheduling, not a cafe rota
  • Multi-location employers that need time, attendance, and payroll inputs in one WFM
  • Security, events, and healthcare desks that already run complex qualifications
  • Buyers who can sit through a scoped quote instead of self-serve checkout

When I Work

$2.50/user/mo Free trial

Shift scheduling and time clocks for hourly teams. Essentials starts at $2.50/user/mo.

Where When I Work fits

  • Single-location hourly employers
  • Small retail, food, and healthcare teams
  • Managers who want clocks next to the roster
  • Teams feeding timesheets to Gusto, ADP, or QuickBooks

At a glance

DetailCelayixWhen I Work
Starting priceSales-quoted$2.50/user/mo
Free tier–No–No
Free trialNot on recordYes
MCP server–No–No
Public API–No✓Yes
Listed underTime & attendance, Workforce managementTime & attendance, Workforce management
Capterra4.6 from 93 reviews4.5 from 1,300 reviews

Where they pull apart

Celayix

Stands out: The vendor pricing page prints size bands: Small Team up to 100 employees at $400 to $800/mo, Medium up to 1,000 at $1k to $8k/mo, Enterprise contact.

Watch out: Every band still goes through Get a Quote. A 25-employee minimum applies on an annual term, and implementation is scoped separately.

Not the right fit for

  • Restaurants that want a $5/user scheduler with a public rate card
  • Teams under the 25-employee annual minimum

When I Work

Stands out: A public $2.50/user/month seat for single-location scheduling, with payroll and POS connectors on paid plans.

Watch out: Multi-location work jumps to Pro at $5/user/month. Premium at $8 is the scaled tier. This is not an ATS.

Not the right fit for

  • Multi-brand restaurant groups that need 7shifts-style labor vs sales
  • Enterprise Fair Workweek programs
  • Buyers who need recruiting in the same app

Pros and cons

Celayix

  • Vendor prints planning ranges by headcount instead of a blank contact form
  • Rules-based scheduling plus time and payroll inputs for complex operations
  • Employee and manager apps sit in the same WFM, not a separate time clock
  • Still sales-quoted. Ranges are estimates, not a checkout price
  • 25-employee annual minimum cuts out very small teams
  • No public self-serve trial on the pricing page

When I Work

  • Public start at $2.50/user/mo
  • Scheduling and clocks in one seat
  • Payroll connectors including ADP, Gusto, and QuickBooks
  • Paid seats begin at $2.50/user/mo rather than a free forever plan
  • Multi-location is a higher tier
  • No recruiting or ATS

What each one costs

Celayix

Sales-quoted

Pricing is tailored and sold on a quote. The vendor prints planning ranges: Small Team (up to 100 employees) $400 to $800 per month, Medium Team (up to 1,000 employees) $1k to $8k per month, and Enterprise by conversation. A 25-employee minimum applies on an annual term. Implementation and some integrations are scoped separately. Confirm current terms on the vendor site.

Checked 19 Sep 2026

When I Work

$2.50/user/mo

Essentials from $2.50/user/mo, with a free trial. Confirm current terms on the vendor site.

Checked 18 Sep 2026

Common questions

Can you try Celayix or When I Work for free?
Neither carries a free tier on our listing. When I Work offers a free trial.

Not the pair you wanted?

All Celayix alternatives All When I Work alternatives Every Time & attendance tool

Editorial listings, never paid rankings. Prices checked 19 Sep 2026. Confirm current terms on the vendor site. Spot an error?