Planday
Shift workforce management. Xero-owned.
From $2.99/user/mo 30-day free trial
Bottom line
Planday is shift workforce management for hourly teams in Europe and the UK. It has been owned by Xero since 2021. Starter is $2.99 per user per month (5-user minimum), Plus is $4.49 per user per month plus a $15 monthly fee, and Pro is custom. A 30-day trial needs no credit card.
Stands out for: Approved hours export into Xero, QuickBooks Online, Sage 50, Paychex, and TriNet. Auto-schedule and planning metrics sit on higher plans.
Watch out for: Xero retired Planday in Australia in 2024 and pointed those customers to Deputy. US buyers should treat this as a Europe and UK product first. Starter needs at least 5 users and Plus at least 10.
Overview
Planday covers employee scheduling, time and attendance, leave, and team communication for shift businesses. Employees swap shifts in the mobile app. Punch clock and contracted-hours tools support local working-time rules. Auto-schedule and planning metrics land on Pro.
Xero acquired Planday in March 2021. Payroll integrations include Xero, QuickBooks Online, Sage 50, Paychex, and TriNet. The pricing page lists Starter at $2.99 per user per month, Plus at $4.49 per user per month plus a $15 monthly fee, and Pro as custom, with a 30-day free trial and no card. Capterra is 4.3 from 58 reviews.
Who it's for
Best for
- UK and EU hospitality, retail, and healthcare teams already in Xero
- Managers who need rotas, punch clock, and payroll export in one app
- Multi-department shops that will grow from Starter into Plus or Pro
- Operators who want a 30-day no-card trial before a demo
Not ideal for
- Australian employers (product retired there in 2024)
- US enterprises that need UKG-class forecasting and union rules
Key features
Shift scheduling. Builds hourly rotas for multi-site teams.
Hourly workforce ops. Availability, swaps, and attendance in one app.
Standalone product. Still sold as Planday under Xero ownership.
Pricing
| Plan | Price | What you get |
|---|---|---|
| Starter | $2.99/user/mo | Minimum 5 users |
| Plus | $4.49/user/mo | Plus $15 monthly subscription fee, minimum 10 users |
| Pro | Custom | Book a demo |
Starter is $2.99 per user per month with a minimum of 5 users, upgrade or cancel anytime. Plus is $4.49 per user per month plus a $15.00 monthly subscription fee, with a minimum of 10 users. Pro is custom (book a demo). A 30-day trial is available with no credit card, cancel any time. Payroll connections include Xero, QuickBooks Online, Sage, Paychex, and TriNet. Confirm current terms on the vendor site.
Checked 4 Nov 2026. Vendors change prices without notice.
Is Planday expensive?
Planday starts at $2.99/user/mo. We list 32 workforce management tools in total. 7 have a free tier, and those with a public price typically start around $6 a month.
- 17 quote-based
- 7 free tier
- 13 public price
Worked out automatically from every workforce management listing, so it updates as the directory changes.
Pros and cons
Pros
- 30-day trial with no credit card
- Named payroll exports: Xero, QuickBooks Online, Sage, Paychex, TriNet
- Owned by Xero since 2021, with a native hours-to-payroll path
Cons
- User minimums apply: 5 on Starter, 10 on Plus. Pro is custom
- Retired in Australia in 2024
- Europe/UK core. Weaker default for US enterprise WFM
Integrations
Xero QuickBooks Online Sage Paychex TriNet
What's new at Planday
No updates logged yet. Follow Planday and we will email you when it announces something new or its starting price changes.
Follow Planday
Get an email when Planday ships a new feature, posts release notes or changes its starting price. Only when something changes, and you can stop in one click.
How Planday compares
See all Planday alternatives, with what each one does differently and a head to head for every pairing.
| Tool | Free tier | From | MCP | API | Compare |
|---|---|---|---|---|---|
| | – | $2.99/user/mo | – | – | |
| | – | $5/user/mo | – | – | Compare |
| | ✓ | $1.70/user/mo | – | – | Compare |
| | ✓ | $39.99/location/mo | – | – | Compare |
| | – | Sales-quoted | – | – | Compare |
$5/user/mo
Shift scheduling and time from $5/user/mo, and Xero's Australia replacement partner after Planday's 2024 AU retirement.
$1.70/user/mo Free tier
SMB scheduler with a Free plan for 30 users from $1.70/user/mo paid. US Toast-owned versus Planday's Xero/EU core.
$39.99/location/mo Free tier
Restaurant scheduling plus time tracking with a free tier. US restaurant specialist versus Planday's European hourly WFM.
Sales-quoted
Enterprise WFM (now UKG Pro Workforce Management) with AI forecasting. Quoted PEPM. Far heavier than Planday.
Your next step
Shortlisting Planday?
Still deciding? Ask an AI assistant about Planday.
ChatGPT (opens in a new tab)Claude (opens in a new tab)Grok (opens in a new tab)
Frequently asked questions
What is Planday?
Is Planday free?
Does Planday have an MCP server or API?
What are alternatives to Planday?
Is Planday your product? Add the Listed on Work Insiders badge
Put this on your site so buyers can read an independent write up. It links to this page.
More about the badge: workinsiders.com/badge. Something wrong in this listing? Tell us.